Terms and conditions

These terms and conditions are entered into between You and Correla and together with an Order, DPA, Service Description and Acceptable Use Policy (together the “Agreement”) govern your access to and use of certain software and related services offered by Correla. By subscribing to a Service, You agree to be bound by the Agreement and accept all of its terms. If You do not accept all the terms of the Agreement, then You must not access or use the Services.

It is therefore essential that You read and understand the Agreement before taking out a Subscription. We update these terms from time to time and if you have an active Subscription, we will let you know when we update the terms via notification on your account or by email (if you subscribe to receive email updates). By continuing to use the Service, You will be deemed to have accepted any variation to these terms.

You should print a copy of these terms for future reference.

Definitions and interpretation

In this Agreement, including the introduction, the following definitions apply unless the context otherwise requires:

Acceptable Use Policy
the acceptable use policy for the Service, as revised from time to time and accessible here;
Authorised Payment Method
means a current, valid, payment method accepted by us, as may be updated from time to time, and which may include payment through Your account with a third party;
Authorised User Fee
means the fee set out on the Order Page payable by You in consideration of providing access and use of the Service for additional Authorised Users (excluding Guest Users) in excess of the number of Authorised Users granted access under the relevant Subscription, as varied from time to time in accordance with these terms;
Authorised User(s)
means any individual granted access to use the Service by You;
Beta Service
means certain pre-commercial services or features of services made available to You to enable Correla to fine-tune our services/features to meet our customers’ needs, and such Beta Service as governed in accordance with their own terms, available as set out in Schedule 2;
Compatible Browser
means a commonly available browser (including but not limited to Google Chrome, Microsoft Edge or Safari) (in each case provided that the browser has no non-standard plug-ins and is configured in accordance with the default settings applicable to that browser and is no less than the current version minus 1) or as otherwise generally notified by Correla from time to time;
Correla, we, our or us
Correla Limited, a company incorporated and registered in England and Wales with company number 13062055, and whose registered office is at Lansdowne Gate, 65 New Road, Solihull, England, B91 3DL;
Confidential Information
  1. know-how, trade secrets, documentation or information (whether commercial, financial, technical, operational or otherwise) relating to its business, affairs, software, products, product specifications, operations, processes, intentions, clients, suppliers, and any information which is either marked as “confidential” or which the other party was or ought reasonably to be aware was of a confidential nature or which would be regarded as confidential by a reasonable business person in any medium (whether written, electronic, oral or otherwise); and
  2. in relation to Correla, shall also include all information and specifications relating to any details of any existing, new or planned Correla software, products or Services and any Intellectual Property Rights owned or licenced by Correla (including but not limited to object and software code) shall be Correla’s confidential information;
Correla Materials
any materials provided, developed or made available by Correla (independently or with Your cooperation) in the course of performance of the Service. Correla Materials do not include Your Data or Your Confidential Information;
Data
has the meaning given under the Data Protection Laws;
Data Protection Laws
the UK adopted form of the General Data Protection Regulation (UK GDPR), together with the Data Protection Act 2018 and any other laws applicable to the protection of Personal Data in the UK in force from time to time;
Fees
means the Subscription Fee, the Project Fee and/or Authorised User Fee;
Feedback
input, comments or suggestions from or on behalf of You or any Authorised User regarding Correla’s business and technology direction or the possible creation, modification, correction, improvement or enhancement of the Service purchased by You under the Agreement;
Force Majeure Event
any act, event, non-happening, omission or accident beyond the relevant party’s reasonable control and includes in particular (without limitation), terrorist attack or threat of terrorist attack, war, threat or preparation for war, fire, malicious damage, epidemic or pandemic, storm (including lightning strike), flood, or other natural disaster or adverse weather, industrial action or other shortage of available staff, impossibility of the use of telecommunications networks, or interruption or failure of utility services, malicious activity against computer systems such as computer virus or denial of services attack, other illegal or unlawful actions of third parties, acts or omissions of other clients and/or their users or non-performance by subcontractors or agents and the acts, decrees, legislation, regulations, policy or restrictions of any government or public authority;
Free Services
means a Trial Subscription and/or Beta Service;
Guest User
means an individual who is granted, by an Authorised User, a limited right to access and use the Service in Order Page to participate solely in a Project as specified by the Authorised User;
Intellectual Property Rights
any and all intellectual property rights including patents, trademarks, copyright, rights in databases, domain names, know-how, look and feel, rights in confidential information and all similar rights (whether or not registered or capable of registration and whether subsisting in the United Kingdom or any other part of the world) together with the right to apply for registration of and/or register such rights and any and all goodwill relating or attached to it and all extensions and renewals of it and all rights of action in relation to any such matters;
Order
means the request by You to commence a Subscription through the Order Page and the completion of such information as requested by Correla;
Order Page
means the Correla approved online webpage that details the Subscription and relevant Service and through which You select and agree to subscribe and/or pay for a Service;
Project
means use of the Service for the purpose of processing a single property’s data to conduct a survey in accordance with the Service Description as part of, or in addition to, the Subscription (as detailed in the Order Page);
Project Fee
the fee set out on the Order Page payable by You in consideration of one-off access and use of the Service for a specific Project, as varied from time to time in accordance with these terms;
Service
as described in the Service Description, including, as applicable, any Project purchased as part of, or in addition to, the Subscription;
Service Description
the documentation which describes the Service (including all available features) and Project;
Service Start Date
the date on which the Subscription commences (being the date that Your payment details for the Service are approved);
Subscription
a subscription entitling You and Your Authorised Users to access and use the Service in accordance with these terms;
Subscription Fee
the fee set out on the Order Page payable by You in consideration of the Subscription, as varied from time to time in accordance with these terms;
Subscription Term
means one calendar month, or such other period as set out on the Order Page, commencing on the Service Start Date together with any Renewal Term;
Support Request
any request made by You in accordance with clause 5 for support in relation to the Service;
Trial Subscription
a free and/or limited access to a Service that may be offered by Correla from time to time and which, upon its expiry, may either automatically convert to a Subscription or require an upgrade to a Subscription to continue accessing the Service;
You
the business/individual which access and uses the Service; and
Your Data
any content, materials, data and information that You or an Authorised User enters into the Service or that You derive from Your use of the Service. Your Data does not include any component of the Service or Correla Materials. Your Data and its derivatives will not include Correla Confidential Information.

Headings are included for convenience only and shall not affect the construction or interpretation of these terms.

Any reference to the singular shall include the plural and vice versa and any reference to one gender shall include all genders including the neuter gender. Any reference to a person shall, unless the context otherwise requires, include individuals, partnerships, companies and all other legal persons.

The words include and including will not limit the generality of any words preceding them.

A reference to legislation or a legislative provision is a reference to it as amended, extended or re-enacted from time to time. A reference to legislation or a legislative provision shall include all subordinate legislation made from time to time under that legislation or legislative provision.

A reference to writing or written includes email. A reference to days means calendar days.

The phrase and/or means either of the alternatives and both of the alternatives as the case may be.

Order page

Each Order shall form a separate contract between You and Correla for the specified Service subject to the terms of this Agreement.

You must complete an Order with Correla prior to using the Service and Correla may in its absolute discretion refuse to accept an Order.

An Agreement shall not enter into force, be legally binding or have any other effect unless an Order has been completed by Your authorised representative.

If there is any conflict between these terms and an Order Page, the applicable Order Page will take precedence over these terms in so far as these terms apply to that applicable Order.

Following the submission and acceptance of the Order and, if applicable, payment of the Fees, You will be granted access to the Service and/or Projects.

The service

Usage rights and restrictions

A Subscription entitles You and Your Authorised Users to the non-exclusive and non-transferable right to access and use the Service solely for Your own internal business purposes during the Subscription Term in accordance with the Agreement, and, if applicable, to allow Authorised Users to access and use it subject to clause 6. Permitted uses and restrictions of the Service also apply to Correla Materials and Services Description.

A Service may integrate with third party web services or materials which are subject to terms and conditions of those third parties. These web services and/or materials are not part of the Service and the Agreement does not apply to them. Correla is not responsible for the content of these third party web services or materials and makes no warranty, representation or guarantee in respect thereof. You must ensure compliance with any third party terms and conditions and shall indemnify Correla for all losses, costs, demands, damages, judgments, claims, settlements, interest, fees and expenses (including but not limited to legal fees and other professional fees) incurred by Correla as a result of Your and/or any Authorised User’s breach of such third party terms and conditions.

You may at Your sole discretion provide Feedback. In such instance, Correla may in its sole discretion retain and freely use, incorporate or otherwise exploit such Feedback without restriction, compensation or attribution to the source of the Feedback.

Provisioning

Correla provides access to the Services as described in the Agreement. Correla makes the Service available and is responsible for its operation.

The Services are offered on a hosted basis and will be made available for Your and its Authorised Users to connect to via the internet in accordance with these terms and the Acceptable Use Policy. A Subscription does not give You any right to a copy of the underlying software to install on its own systems or servers.

The Services are supported by an authentication layer so that only Authorised Users can access the relevant aspect of the Services.

To get the most out of the Services, Authorised Users will need to access it via a Compatible Browser. The Services may be accessible via other web browsers, or via earlier versions or differently configured versions of the Compatible Browsers, but in these cases, functionality may be limited or adversely affected. Correla gives no warranty as to the accessibility or functionality of any Services when it is being accessed other than via a Compatible Browser.

Modifications

Correla may from time to time make changes to the Service, including to improve its functionality or usability, add new features, remove features it considers to be obsolete, fix errors or address Feedback. Correla shall endeavour to minimise any disruption caused as a result of the implementation of such changes. Correla shall inform You of such modifications within a reasonable period in advance.

It may be necessary from time to time for Correla to disable part or all of the Services for maintenance purposes. Correla shall, when possible, inform You of such maintenance within a reasonable period in advance.

Suspension of the Services

Correla shall be entitled to suspend access to all or part of the Service for any or all Authorised Users without liability to You immediately (or to take such action as it may in its discretion think appropriate) if it reasonably believes:

  1. not doing so may prejudice the security, integrity or operability of the Services or part of it, cause harm to another client or other third party or give rise to a claim against Correla; and/or
  2. You or any of its Authorised Users have transmitted, uploaded or downloaded any content which contravenes the restrictions set out in the Acceptable Use Policy,

and promptly following such suspension Correla shall notify You of the suspension, the reason for the suspension and what steps You can take to bring the suspension to an end.

Your data

You acknowledge and agree that Correla is entitled to access, process and use Your Data for the purposes of providing the Services.

You will collect and maintain all Personal Data contained in Your Data in compliance with applicable Data Protection Laws.

Correla may also process Your Data for product development purposes (i.e., general product research and development, including creating new products, services, or components not specific to a given service or customer) provided the output of such processing does not identify You, the Authorised Users, natural persons, or otherwise reveal Your Confidential Information. Any result, output or derivative of product development or product development shall be treated as Correla Materials. For the avoidance of doubt, You shall retain all ownership rights in Your Data.

You warrant that use of Your Data by Correla to provide the Services will not infringe any Intellectual Property Rights belonging to a third party. You will defend Correla against claims brought against Correla by any third party relating to Your Data. You will indemnify and keep indemnified Correla against any and all damages finally awarded against Correla and any reasonable legal costs incurred by Correla with respect to these claims.

If any third party makes a claim, or notifies an intention to make a claim, against the Indemnifying Party (being You under clause 4.3 and Correla under clause 9.2) which may reasonably be considered likely to give rise to a liability under the indemnities in clauses 4.3 or clause 9.2 (a "Claim"), the Indemnified Party (being Correla under clause 4.3 and You under clause 9.2) shall:

  1. as soon as reasonably practicable, give written notice of the Claim to the Indemnifying Party, specifying the nature of the Claim in reasonable detail;
  2. if requested by the Indemnifying Party, give conduct of the defence of any Claim to the Indemnifying Party;
  3. co-operate fully, at the Indemnifying Party’s expense, with the Indemnifying Party and its legal representatives in the investigation and defence of any Claim; and
  4. not make any admission of liability, agreement or compromise in relation to the Claim without the prior written consent of the Indemnifying Party (such consent not to be unreasonably conditioned, withheld or delayed).

Support

Correla may, as part of the Service, provide You with our standard customer support services (i) during our standard business hours, and (ii) in accordance with our support pages, both as notified on Correla’s website and as updated from time to time. Correla may amend the support services in its sole and absolute discretion from time to time.

Authorised users

A separate user account must be registered and created for every individual Authorised User. Your highest level Authorised Users may be given administration rights to create and close Authorised User accounts for its Authorised Users. If this is the case, it shall be Your responsibility to create and close such accounts.

You must keep any and all access credentials for the Services confidential and secure and in no circumstances shall You permit any party other than an Authorised User to access the Services using Your Subscription.

You shall be fully responsible for any acts or omissions of any Authorised User or any other party accessing the Services using any Authorised User’s access credentials (whether or not with Your permission), as if such acts or omissions were Your acts or omissions.

You shall ensure that all Authorised Users are aware of and abide by the Acceptable Use Policy and all applicable terms in respect of use of the Services.

You shall immediately notify Correla if You believe or suspect either that You or any Authorised Users may have breached these terms, that an Authorised User (or other person using an Authorised User’s access credentials) may have failed to comply with the Acceptable Use Policy or that any Authorised User’s access credentials may have been compromised.

Warranties

Correla warrants that the functionality of the Service will substantively conform to the Services Description and that it will provide the Service with the degree of skill and care reasonably expected from a skilled supplier of services substantially similar to the nature and complexity of the Services.

Except as expressly provided in the Agreement, the Service is provided "as is” and “as available” and Correla expressly disclaims all warranties, whether express, implied or statutory, including but not limited to the warranty of merchantability, fitness for a particular purpose, title, quality, accuracy and noninfringement of third-party rights. Without limiting the foregoing, Correla makes no warranty that the Services will be error-free, complete, free from interruption or failure, or absolutely secure from unauthorised access or viruses.

Your sole and exclusive remedies and Correla’s entire liability for breach of the warranty under clause 7.1 will be correction of the deficient Service.

The warranties in clause 7.1 will not apply if:

  1. the Service is not used in accordance with the Agreement or Service Description;
  2. any non-conformity is caused by You or by any product or service not provided by Correla; or
  3. the Service was provided for no fee.

If the Service provides professional information, such information is for informational purposes only and should not be construed as professional advice. No action should be taken based upon any information contained in the Service. You should seek independent professional advice from a person who is licensed and/or qualified in the applicable area.

Intellectual property rights

Except for any rights expressly granted to You under the Agreement, Correla or their licensors own all Intellectual Property Rights in and any derivative works (including improvements or developments) of:

  1. the Services;
  2. the Correla Materials; and
  3. the Service Description.

You shall execute such documentation and take such other steps as are necessary to secure Correla’s title over such rights. Where applicable You shall be entitled to use such parts of the Service in accordance with its Subscription.

Except for any rights expressly granted to You under the Agreement, You shall not:

  1. copy, translate, disassemble, decompile, make derivative works, reverse engineer or be permitted to modify any Service or any Correla Materials (or attempt any of the foregoing);
  2. enter, store or transfer any content or data on or via any Service that is unlawful or infringes any Intellectual Property Rights;
  3. circumvent or endanger the operation or security of any Service; or
  4. remove Correla’s or its licensors’ copyright and authorship notice.

Correla warrants that the Your use of the Service and the Services Description in accordance with these terms will not infringe any Intellectual Property Rights subsisting in the UK belonging to a third party.

Without prejudice to clause 8.4, where Correla becomes aware of any claim or potential claim that the Services and/or the Services Description infringes any Intellectual Property Rights of any third party, Correla may at its option:

  1. suspend access to the Services (or the affected part), withdraw the Services Description (or the affected part); or
  2. modify the Services and/or the Service Description (as appropriate) to remedy the infringement; and
  3. may terminate Your Subscription.

Where access to the Services is suspended or withdrawn pursuant to clause 8.5 Correla shall make a pro rata refund to You calculated based on the proportion of the Services not received and, the period over which it was not received.

Third party claims

Correla will defend You against claims brought against You by any third party alleging that Your use of the Services in accordance with the Agreement infringes such third party’s Intellectual Property Rights.

Correla will indemnify You against all damages finally awarded against You with respect to these claims, subject to clause 4.5.

Correla’s obligation under clause 9.2 will not apply if the alleged claim results from:

  1. use of the Service in conjunction with any other software, services or any product not provided by Correla to You or where Correla has been directed/instructed by You to use and/or to integrate with such other software or services;
  2. use of the Service where You have failed to pay the Subscription Fees in accordance with the Agreement;
  3. Your failure to timely notify Correla in writing of any such claim if Correla is prejudiced by Your failure to provide or delay in providing such notice;
  4. anything that You provide to Correla including configurations, instructions or specifications in relation to Services; or
  5. any use of the Services not permitted under the Agreement.

If a third party makes a claim under clause 9.1 or in Correla’s reasonable opinion is likely to make such a claim, Correla may, at its sole option and expense:

  1. procure for You the right to continue using the Service under the terms of the Agreement; or
  2. replace or modify the Service to be non-infringing without material decrease in functionality.

If these options are not reasonably available, Correla or You may terminate the affected Service upon written notice to the other.

Correla expressly reserves the right to cease such defence of any claim(s) in the event the Service is no longer alleged to infringe or misappropriate the third party’s rights.

You will reasonably cooperate with Correla in the defence of such claim.

The provisions in this clause 9 state the sole, exclusive and entire liability of Correla and its subcontractors and is Your sole remedy, with respect to covered third party claims and to the infringement and misappropriation of third-party Intellectual Property Rights.

Fees

The Fees shall be calculated as set out in the Order Page. You acknowledge and agree that, based on Your Order, You may be charged either:

  1. a Subscription Fee;
  2. a Project Fee;
  3. an Authorised User Fee; or
  4. a combination of a Subscription Fee, Project Fee and/or an Authorised User Fee.

If Your Order is for a Subscription, the Subscription Fee shall be invoiced monthly in advance. Until the first payment of the Subscription Fee has been paid, You will not have access to the Service.

If Your Order is for a Project, the Project Fee shall be invoiced in advance. Until the payment of the Project Fee has been paid, You will not have access to the Service and/or Project.

You may, from time to time during any Subscription Term, purchase a paid Subscription, additional Authorised Users and or additional Project in excess of the number set out in Your Order, and Correla shall grant access to the Service and/or Project to the relevant Authorised Users in accordance with these terms.

All Fees are stated exclusive of VAT which is payable in addition at the prevailing rate.

You authorise us to charge your Authorised Payment Method for all Fees payable during the Subscription Term. You further authorise us to use a third party to process payments, and consent to the disclosure of your payment information to such third party.

An Authorised Payment Method might be required to process the payment for your Subscription. You shall provide Correla or its payment provider with accurate and complete billing information. By submitting such billing information, You automatically authorise Correla or its payment provider to charge all Fees incurred through your account to any such payment instruments. Should automatic billing fail to occur for any reason, Correla or its payment provider will issue an electronic invoice indicating that you must proceed manually, within a certain deadline date, with the full payment corresponding to the billing period as indicated on the invoice.

If You do not pay any Fees or applicable taxes in accordance with the terms of the Agreement then, in addition to any other available remedies, Correla may suspend Your use of the Service until payment is made.

Any Fees (and applicable taxes) not paid when due shall accrue interest at a rate of two percent (2%) per annum above the base lending rate of HSBC PLC (and the overall interest rate shall never be lower than 2% per annum) from the due date until the date of payment (interest accruing on a daily basis and being compounded monthly).

Upon renewal, we may increase your Subscription Fees and/or Project Fees up to our then-current list price. If this increase applies to You, we will notify You at least thirty (30) days in advance of your renewal and the increased Fees will apply at the start of the next renewal term. If You do not agree to this increase, either party can choose to terminate the Subscription at the end of Your then current term by giving notice through Your account.

All amounts due to Correla shall be paid in full without any set-off, counterclaim, deduction or withholding.

If You do not comply with Your obligations and as a result, Correla is unable to provide the Service, Correla shall not be in breach of its obligations under this Agreement and You shall remain liable for the Fees.

Term and termination

The term of the Agreement is specified on the applicable Order unless otherwise terminated earlier by either party in accordance with this clause 11.

At the end of each Subscription Term this Agreement automatically continues for a further period of the same duration as the previous one (“Renewal Term”), provided You continue to pay the relevant Fees, if applicable, in accordance with this Agreement.

A party may by written notice to the other party suspend or terminate the Agreement with immediate effect if the other party:

  1. is in material breach where the breach is incapable of remedy;
  2. is in material breach where the breach is capable of remedy and fails to remedy that breach within thirty (30) days after receiving written notice of such breach;
  3. suspends or ceases, or threatens to suspend or cease, carrying on all or a substantial part of its business; or
  4. goes into administration, is declared bankrupt or insolvent or is dissolved or otherwise ceases to carry on business or any analogous event.

A ‘material breach’ shall include but not be limited to:

  1. any failure by You or an Authorised User to adhere to the Acceptable Use Policy; and/or
  2. misuse by You or any Authorised User of any Intellectual Property Rights owned or licensed by Correla; and/or
  3. Your failure to pay any money due hereunder within thirty (30) days of the payment due date.

Without prejudice to any other remedy it may have, if Correla has grounds to terminate the Agreement, Correla may, in its absolute discretion, by written notice to You suspend the Services with immediate effect.

In the event of termination of the Agreement for any reason:

  1. except where expressly stated to the contrary in these terms, any Fees already paid shall be non-refundable;
  2. any amounts invoiced under the terminated agreement as at the date of termination shall become immediately due and payable;
  3. the accrued rights of the parties as at termination, or the continuation after termination of any provision expressly stated to survive or implicitly surviving termination, shall not be affected or prejudiced;
  4. Your and all Authorised Users’ access to the Services shall be withdrawn by Correla and You shall not make any further attempt to access the Services after termination; and
  5. You shall be responsible for informing the Authorised Users of the termination of the Subscription.

Termination of one Agreement in accordance with this clause 11 will not result in the termination of any other Agreement subject to these terms.

Termination shall not affect the continuation of any terms which are expressly or implicitly intended to survive termination, including clauses 1, 8, 9, 11, 12, 13, 14 and 16 or the continuation of any other agreements.

Confidentiality

We both undertake that we shall not at any time during the Subscription Term, and for a period of two years after termination or expiry of this Agreement, disclose to any person any Confidential Information except as permitted by clause 12.2.

We may disclose the other party's Confidential Information:

  1. to its employees, officers, representatives, contractors, subcontractors or advisers who need to know such information for the purposes of exercising the party's rights or carrying out its obligations under or in connection with this Agreement. Each party shall ensure that its employees, officers, representatives, contractors, subcontractors or advisers to whom it discloses the other party's Confidential Information comply with this clause 12; and
  2. as may be required by law, a court of competent jurisdiction or any governmental or regulatory authority.

Neither of us may use any of the other party's Confidential Information for any purpose other than to exercise its rights and perform its obligations under or in connection with this Agreement.

Data protection

Each party agrees that, in the performance of its respective obligations under the Agreement, it shall comply with the provisions of Data Protection Laws.

The terms of the data processing agreement (“DPA”) (as set out in Schedule 2) are hereby incorporated by reference and will apply to the extent any of Your Data includes Personal Data. The DPA sets out how we will process Personal Data on your behalf in connection with the Service provided to you under this Agreement. Correla will maintain commercially appropriate administrative, physical, and technical safeguards to protect Personal Data as described in the DPA, including our Security Measures in Annex B of the DPA.

Nothing in this clause 13 or otherwise in the Agreement relieves either party of its own direct responsibilities and liabilities under Data Protection Laws.

Liability

The express terms set out in this document are in lieu of all warranties, conditions, terms, undertakings and obligations implied by statute, common law, custom, trade usage, course of dealing or otherwise, all of which are hereby excluded to the fullest extent permitted by law.

To the extent permitted by law, in no event will either party or its affiliates be liable for any indirect, incidental, punitive, or consequential damages, or loss of profits, revenue, data or business opportunities arising out of or related to this Agreement, whether for breach of contract (including indemnities), strict liability, in tort (including negligence), misrepresentation or otherwise; save that this limitation will not apply to you in relation to Your use of the Free Services.

Correla shall not be liable for any delay in or failure to comply with its obligations to the extent that it results from Your actions or omissions.

Nothing in these terms shall limit or exclude a party’s liability for death or personal injury caused by its negligence, for its fraud or fraudulent misrepresentation and/or for any other loss or damage the exclusion or limitation of which is prohibited by applicable law.

Save for:

  1. Your liability to pay the Fees and any of Your indemnity obligations; and
  2. The exceptions set out in clauses 14.2 and 14.4,

the parties agree that the aggregate liability of each party will be limited to a sum equal to 125% of the total amounts paid or payable for the Service in the twelve month period preceding the event giving rise to a claim; provided, however, this limitation will not apply to You if You only use the Free Services.

Force majeure

Any delay in performance caused by a Force Majeure Event (other than for the payment of amounts due) caused by conditions beyond the reasonable control of the performing party is not a breach of the Agreement. The time for performance will be extended for a period equal to the duration of the Force Majeure Event.

Trial and beta services

Where You are provided a Service for trial purposes, access to the Trial Subscription will be terminated upon expiration of the relevant Subscription Term for the Trial Subscription (“Trial Subscription Term”), unless You enter into a Subscription for Services on a non-trial basis prior to expiration, or the trial is earlier terminated as provided below. Notwithstanding any provision to the contrary herein, in respect of the Trial Subscription You acknowledge and agree that: (i) Correla has no obligation to retain Your Data related to the Trial Subscription after termination or expiration of the Trial Subscription Term; (ii) either party may terminate the Trial Subscription Term immediately and without liability upon written notice to the other party; (iii) any service levels and support do not apply to the Free Services; (iv) the Free Services are provided “as is” and “as available”; and (v) notwithstanding anything included in this Agreement to the contrary, Correla shall have no indemnification obligations nor any liability of any type with respect to the Free Services.

Where You are provided a Service for development and evaluation purposes, access to the Beta Service, shall be governed in accordance with Correla’s Beta Terms and Conditions (“Beta Terms”), which are incorporated by reference solely with respect to Your use and access of the Beta Services. In the event of any contradiction between these terms and the Beta Terms regarding Your use of the Beta Services, the Beta Terms shall prevail.

If you do enter your billing information when signing up for Free Services, you will not be charged until the Free Services has expired. On the last day of the relevant Free Services term, unless You cancel your Subscription, you will be automatically charged the applicable Fees for the type of Service You have selected.

Notices

Legal notices relating to this Agreement may be provided by email to the receiving party with read receipt enabled. If (i) no confirmation of receipt is received for such notice, or (ii) the notice concerns the commencement of legal proceedings, notice must be sent to the receiving party in writing at the address provided or at the registered address of the receiving party and sent by major commercial delivery courier service or mailed in a manner that requires signature by the recipient.

General

Entire agreement. These terms, the Order, Acceptable Use Policy, DPA and Service Description is the entire agreement between the parties and supersede and extinguish all previous agreements, promises, assurances, warranties, representations and understandings between them, written or oral, relating to its subject matter. Each party acknowledges and accepts that, in entering into an agreement subject to these terms it has not relied upon any representation, undertaking or promise except as set out in these terms.

Each party agrees that it shall have no remedies in respect of any statement, representation, assurance or warranty (whether made innocently or negligently) that is not set out in these terms. Each party agrees that it shall have no claim for innocent or negligent misrepresentation or negligent misstatement based on any statement in these terms.

No waiver. A waiver of any breach or obligation of the Agreement is not deemed a waiver of any other breach or obligation.

Severability. The invalidity or unenforceability of any provision of or any part of a provision of or any right arising pursuant to an agreement shall not in any way affect the remaining provisions or rights, which shall be construed as if such invalid or unenforceable part did not exist.

You may not assign, transfer, sub-contract, delegate or otherwise part with the Agreement or any right or obligation under it without Correla’s prior written consent (such consent not to be unreasonably withheld or delayed).

Third Party Rights. Nothing in these terms shall confer any rights upon any person who is not a party to the Agreement to be able to enforce the Agreement, whether under the Contracts (Rights of Third Parties) Act 1999 or otherwise.

Subcontracting. Correla may use subcontractors to provide all or part of the applicable Service under the Agreement. Correla is responsible for breaches of the Agreement caused by its subcontractors in relation to the Services.

Governing Law and Jurisdiction. Any Agreement entered into pursuant to these Terms and Conditions (including any associated non-contractual disputes or claims) is governed by English law and the parties hereby agree to the exclusive jurisdiction of the English courts in relation to any dispute arising under or in connection with the Agreement.

Schedule 1 - Beta terms

This Beta Agreement (this “Beta Agreement”) is entered into between Correla Limited a company registered in England and Wales with registration number 13062055 whose registered office is at Lansdowne Gate, 65 New Road, Solihull, B91 3DL (“Correla”) and you (“You”). This Beta Agreement governs your access to and use of certain software and related services including but not limited to all mobile and web applications, specifications and other technical information, and all updates or revisions offered by Correla solely for testing and evaluation purposes (the “Beta Services”). Further description and related details of the Beta Services may be provided to you at the time you access or engage with the Beta Services. By accessing or using the Beta Services, you agree to be bound by this Beta Agreement and accept all of its terms. If you do not accept all the terms of this Beta Agreement, then you must not access or use the Beta Services.

Beta services limitations

You acknowledge that the Beta Services:

  1. have not been made commercially available by Correla;
  2. may not operate properly, be in final form or fully functional and it may not be possible to make the Beta Services fully functional;
  3. may contain errors, design flaws or other problems (including but not limited to bugs);
  4. may produce unexpected results, corruption or loss of data, or other unpredictable damage or loss; and
  5. may not be released as a commercially available product and Correla shall not be obliged to release and/or introduce the Beta Services as a commercially available product.

You assume all risk arising from use of the Beta Services as further stated in this Beta Agreement.

Right to use and access

Subject to the terms of this Agreement, Correla grants to You a revocable, non-exclusive, non-sublicensable and non-transferable limited right for You and/or Your End Users to access and use the Beta Services in accordance with the terms of this Agreement, solely for the purpose of testing the Beta Services and to notify Correla of any functional flaws, errors, anomalies and problems directly or indirectly associated with the Beta Services. “End Users” means individuals who (i) are authorised by You to use and access the Beta Services, (ii) have been assigned unique user identifications and passwords by You and (iii) are granted use and access in accordance with Correla’s instructions.

You are responsible for End Users’ compliance with the terms of this Agreement.

From time to time during the Term, Correla may modify the Beta Services and the Beta Agreement and related content and services automatically and without notice. Modifications may cause loss of data or content and loss of function or utility. You hereby authorise Correla to make all such modifications and agree that, to the extent permitted by applicable law, Correla is not liable for any loss of data, content, function or utility caused as a result of such modifications.

Correla’s obligations

Correla will deliver the Beta Services to You at Correla’s expense.

Correla has no obligation to support or maintain the Beta Services.

Correla has no obligation to develop or provide any updates or revisions to the Beta Services, and Correla reserves the right to alter or adjust performance specifications for the Beta Services as it deems necessary or desirable.

Your obligations

You agree to test and evaluate the Beta Services and agree to notify Correla of any and all functional flaws, errors, anomalies and problems directly or indirectly associated with the Beta Services known to or discovered by You. In addition, You agree to respond promptly to any and all reasonable inquiries, questionnaires, surveys and other test documents submitted to You by Correla.

If You are a company, You shall designate to Correla, in writing, an employee or representative who will serve as Your single technical contact for the Beta Services, and who will be responsible for maintaining communication with Correla on a regular basis. If You change your technical contact person, you will promptly notify Correla in writing of such change.

Any feedback, ideas, modifications, suggestions, improvements and the like made by You with respect to the Beta Services (“Feedback”) will be the sole property of Correla. You agree to assign, and hereby assign, all worldwide right, title and interest in the Feedback and the related intellectual property rights to Correla and agree to assist Correla, at Correla’s expense, in perfecting and enforcing such rights. Correla may disclose or use Feedback for any purposes whatsoever without any obligation to You, and Correla shall have no confidentiality obligations with respect thereto. You agree that Correla may copy, modify, create derivative works, publicly display, disclose, distribute, license and sublicense, incorporate and otherwise use the Feedback, for any and all commercial and non-commercial purposes.

You agree to pay all incidental costs (such as, costs for internet and phone services, relevant devices, etc.) associated with the testing of the Beta Services and incurred during Your access and use of the Beta Services, unless otherwise agreed to in writing by both parties.

You must not do anything that could or might in the sole opinion of Correla bring Correla or the Beta Services into disrepute or damage the reputation of Correla.

In return for Correla’s grant of access and use of the Beta Services, You hereby grant to Correla access to all data, including but not limited to Your Data (as defined below), that is either (i) entered into the Beta Services by You or Your End User, or (ii) obtained by the Beta Services as part of the Beta Service’s functionality. Your Data will be used to further the development of the Beta Services, including but not limited to debugging problems, updating user experience issues and improving product features. Subject to You entering a commercial agreement, Your Data will not be retained beyond the end of Your use of the Beta Services.

Restrictions on use

You agree not to:

  1. modify, copy or create derivative works based on the Beta Services;
  2. disassemble, reverse engineer, or decompile the Beta Services or any part thereof, or access it in order to copy any ideas, features, content functions or graphics of the Beta Services;
  3. interfere with or disrupt the integrity or performance of the Beta Services;
  4. send or store infringing, obscene, threatening, libellous or otherwise unlawful material via the Beta Services;
  5. send or store viruses or malicious code via the Beta Services;
  6. attempt to gain unauthorised access to the Beta Services or its related software, systems, platforms or networks;
  7. sell, distribute, rent, lease, sublicense or otherwise provide the Beta Services to any third party;
  8. modify, delete or remove any ownership, title, trademark, patent or copyright notices from any Beta Services; or
  9. use the Beta Services for any purpose other than as specifically provided in this Agreement.

You will be responsible for maintaining the confidentiality of the passwords assigned to You. You will immediately notify Correla if You become aware that a password is lost, stolen, disclosed to an unauthorised third party, or otherwise compromised. You will be responsible for any and all activities under Your account and/or using Your passwords.

You will (i) use commercially reasonable efforts to prevent unauthorised access to, or use of, the Beta Services, and notify Correla promptly of any such unauthorised access or use, and (ii) comply with all applicable laws, regulation and industry codes in the using the Beta Services.

You are responsible for complying with all legal requirements, including applicable privacy laws and regulations, relating to the collection, use, processing and transfer of Your Data. “Your Data” means all electronic data or information submitted by You to the Beta Services.

Intellectual property rights and confidentiality

Correla or its licensors retain all rights, title interest to the Beta Services and all related intellectual property rights. The Beta Services and all third-party software provided with the Beta Services is protected by applicable copyright, trade secret and intellectual property laws. Correla or its licensors own all right, title and interest in all software, programming, documentation and any other items used to deliver the Beta Services or made available to You as a result of the Beta Services (“Service Materials”) and access to and use of the relevant Service Materials will be governed by this Agreement.

If You become aware of any unauthorised use or disclosure of the Confidential Information, then You will promptly and fully notify Correla of all facts known to You concerning such unauthorised use or disclosure. In addition, if You or any of Your employees or agents are required (e.g., by order of a court of competent jurisdiction) to disclose any of the Confidential Information, You shall, to the extent permitted by law, use all reasonable endeavours to give Correla as much notice of this disclosure as possible. In any event, You will exercise Your commercially reasonable endeavours to preserve the confidentiality of the Confidential Information.

Confidential Information” means all information that is disclosed by Us to You and includes, among other things: (i) any and all information relating to the Beta Services; (ii) the terms of this Agreement; and (iii) the Feedback. Confidential Information does not include information that You can show: (a) was available to You on a non-confidential basis prior to disclosure by Us; (b) was generally available to the public other than as a direct or indirect breach of this Agreement; (c) was lawfully in the possession of You before it was disclosed by Us; or (d) was developed independently of the information disclosed by Us.

Term and termination

The Beta Services shall commence and terminate, unless terminated earlier in accordance with this Beta Agreement, on the dates as notified via an order form to You by Correla from time to time.

Correla reserves the right to:

  1. modify or terminate the Beta Services, this Beta Agreement or Your use of the Beta Services; or
  2. limit or deny access to the Beta Services,
  3. at any time, in its sole discretion, for any reason, with or without notice and without liability to you.

You may discontinue your use of the Beta Services at any time.

Either of us may terminate this Beta Agreement at any time by giving notice in writing to the other party if the other party is unable to pay its debts either within the meaning of section 123 of the Insolvency Act 1986 or if the non-defaulting party reasonably believes that to be the case or is subject to any other analogous events or circumstances.

Upon termination for any reason all rights granted herein will terminate and You shall cease accessing and using the Beta Services. Clauses 1, 2, 4, 5, 7, 9 and 10 shall survive termination of this Agreement.

Disclaimer of warranty, limitation of liability and exclusive remedy

The Beta Services are provided “as is” and “as available” without any warranty of any kind whatsoever. Correla and its licensors do not warrant that:

  1. the Beta Services will satisfy Your requirements;
  2. the Beta Services is without defect, error free or without delay; or
  3. the operation of any Beta Services will be uninterrupted.

Correla and its licensors disclaim any and all representations or warranties of any kind, whether express, implied or statutory, made with respect to the Beta Services, including without limitation any implied warranties of merchantability, fitness for a particular purpose, non-infringement and information content.

To the extent permissible by law, Correla will not be liable to You, or any other individual or entity, for any claim, loss or damage, whether in contract, tort (including negligence), breach of statutory duty, or otherwise, even if foreseeable, arising under or in connection with the use of the Beta Services.

You acknowledge that the Beta Services is provided as a test product and You accept and agree that any use of the outputs from the Beta Services is at your sole risk and you will not rely on the output as a sole source of truth or factual information, or as a substitute for professional advice. You must always exercise independent judgment in assessing the outputs from the Beta Services.

You agree that any breach of this Beta Agreement by you may result in irreparable harm to Correla, for which damages would be an inadequate remedy and therefore, in addition to its rights and remedies otherwise available at law, Correla shall be entitled to seek equitable relief, including injunction, in the event of such breach.

Miscellaneous

Data Protection: Correla and You agree that the Data Processing Agreement, which is incorporated herein by reference and is available here.

Variation: No variation of this agreement shall be effective unless it is in writing and signed by the parties.

Waiver: A waiver by a party of any breach of any term of this Agreement will not be construed as a waiver of any continuing or subsequent breach.

Assignment: You shall not, without the prior written consent of Us, assign, transfer, mortgage, charge, subcontract, delegate, declare a trust over or deal in any other manner with any of its rights and obligations under this Agreement.

No Partnership: Nothing in this Agreement is intended to or shall operate to create a partnership between us or authorise either of us to act as agent for the other.

Third Party Rights: This Agreement does not give rise to any rights under the Contracts (Rights of Third Parties) Act 1999 to enforce any term of this Agreement.

Entire Agreement: This Agreement constitutes the entire agreement between us and supersedes and extinguishes all previous and contemporaneous agreements, promises, assurances and understandings between us, whether written or oral, relating to its subject matter.

Governing Law: This Agreement and any dispute or claim arising out of or in connection with it or its subject matter or formation (including non-contractual disputes or claims) shall be governed by and interpreted in accordance with the law of England and Wales.

Jurisdiction: Each party irrevocably agrees that the courts of England and Wales shall have exclusive jurisdiction to settle any dispute or claim arising out of or in connection with this agreement or its subject matter or formation (including non-contractual disputes or claims).

Schedule 2 - Data Processing Agreement

Definitions and Interpretation

The following additional definitions and rules of interpretation shall apply to this Schedule.

Definitions:

Authorised Persons:
the persons or categories of persons that You authorise to give Correla written personal data processing instructions as identified in ANNEX A and from whom Correla agrees solely to accept such instructions.
Business Purposes:
the services to be provided by Correla to You as described in the Agreement and any other purpose specifically identified in ANNEX A.
Commissioner:
the Information Commissioner (see Article 4(A3), UK GDPR and section 114, DPA 2018).
Controller, Processor, Data Subject, Personal Data, Personal Data Breach and Processing:
have the meanings given to them in the Data Protection Legislation.
Controller:
has the meaning given to it in section 6, DPA 2018.
Data Protection Legislation:
all applicable data protection and privacy legislation in force from time to time in the UK including without limitation the UK GDPR; the Data Protection Act 2018 (and regulations made thereunder) (“DPA 2018”); the EU GDPR; the Privacy and Electronic Communications Regulations 2003 (SI 2003/2426) as amended; and the guidance and codes of practice issued by the Commissioner or other relevant regulatory authority and which are applicable to a party.
Data Subject:
the identified or identifiable living individual to whom the Personal Data relates.
EU GDPR:
the General Data Protection Regulation ((EU) 2016/679).
EEA:
the European Economic Area.
Personal Data:
means any information relating to an identified or identifiable living individual that is processed by Correla on behalf of You as a result of, or in connection with, the provision of the services under the Agreement; an identifiable living individual is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of the individual.
Processing, processes, processed, process:
any activity that involves the use of the Personal Data. It includes, but is not limited to, any operation or set of operations which is performed on the Personal Data or on sets of the Personal Data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction. Processing also includes transferring the Personal Data to third-parties.
Personal Data Breach:
a breach of security leading to the accidental, unauthorised or unlawful destruction, loss, alteration, disclosure of, or access to, the Personal Data.
Processor:
a natural or legal person, public authority, agency or other body which processes personal data on behalf of the Controller.
Records:
has the meaning given to it in Clause 12.
Term:
this Schedule's term as defined in Clause 10.
UK GDPR:
has the meaning given to it in section 3(10) (as supplemented by section 205(4)) of the DPA 2018.

This Schedule is subject to the terms of the Agreement and is incorporated into the Agreement. Interpretations and defined terms set forth in the Agreement apply to the interpretation of this Schedule.

The Annexes form part of this Schedule and will have effect as if set out in full in the body of this Schedule. Any reference to this Schedule includes the Annexes.

A reference to writing or written includes email.

In the case of conflict or ambiguity between:

  1. any provision contained in the body of this Schedule and any provision contained in the Annexes, the provision in the body of this Schedule will prevail;
  2. the terms of any other documents annexed to this Schedule and any provision contained in the Annexes, the provision contained in the Annexes will prevail; and
  3. any of the provisions of this Schedule and the provisions of the Agreement, the provisions of this Schedule will prevail.

Personal data types and processing purposes

You and Correla agree and acknowledge that for the purpose of the Data Protection Legislation:

  1. You are the Controller and Correla is the Processor.
  2. You retain control of the Personal Data and remains responsible for Your compliance obligations under the Data Protection Legislation, including but not limited to, providing any required notices and obtaining any required consents, and for the written processing instructions You gives to Correla.
  3. Annex A describes the subject matter, duration, nature and purpose of the processing and the Personal Data categories and Data Subject types in respect of which Correla may process the Personal Data to fulfil the Business Purposes.

Our obligations

Correla will only process the Personal Data to the extent, and in such a manner, as is necessary for the Business Purposes in accordance with Your written instructions. Correla will not process the Personal Data for any other purpose or in a way that does not comply with this Schedule or the Data Protection Legislation. Correla will notify You as soon as reasonably practicable if, in Correla’s opinion, Your instructions do not comply with the Data Protection Legislation.

Correla will comply with Your reasonable written instructions requiring Correla to amend, transfer, delete or otherwise process the Personal Data, or to stop, mitigate or remedy any unauthorised processing.

Correla will maintain the confidentiality of the Personal Data and will not disclose the Personal Data to third-parties unless You or this Schedule specifically authorises the disclosure, or as required by domestic law, court or regulator (including the Commissioner). If a domestic law, court or regulator (including the Commissioner) requires Correla to process or disclose the Personal Data to a third-party, Correla must first inform You of such legal or regulatory requirement and give Correla an opportunity to object or challenge the requirement, unless the domestic law prohibits the giving of such notice.

Correla will reasonably assist You with meeting Your compliance obligations under the Data Protection Legislation, taking into account the nature of Correla‘s processing and the information available to Correla, including in relation to Data Subject rights, data protection impact assessments and reporting to and consulting with the Commissioner under the Data Protection Legislation.

Our employees

Correla will ensure that all of its employees:

  1. are informed of the confidential nature of the Personal Data and are bound by written confidentiality obligations and use restrictions in respect of the Personal Data;
  2. have undertaken training on the Data Protection Legislation and how it relates to their handling of the Personal Data and how it applies to their particular duties; and
  3. are aware both of its duties and their personal duties and obligations under the Data Protection Legislation and this Schedule.

Correla will take reasonable steps to ensure the reliability, integrity and trustworthiness of Correla’s employees with access to the Personal Data.

Security

Correla will implement appropriate technical and organisational measures against accidental, unauthorised or unlawful processing, access, copying, modification, reproduction, display or distribution of the Personal Data, and against accidental or unlawful loss, destruction, alteration, disclosure or damage of Personal Data including, but not limited to, the security measures set out in ANNEX B.

Correla must implement such measures to ensure a level of security appropriate to the risk involved, including as appropriate:

  1. the pseudonymisation and encryption of Personal Data;
  2. the ability to ensure the ongoing confidentiality, integrity, availability and resilience of processing systems and services;
  3. the ability to restore the availability and access to Personal Data in a timely manner in the event of a physical or technical incident; and
  4. a process for regularly testing, assessing and evaluating the effectiveness of the security measures.

Personal data breach

Correla will within 48 hours and in any event without undue delay notify You in writing if it becomes aware of:

  1. the loss, unintended destruction or damage, corruption, or unusability of part or all of the Personal Data. Correla will restore such Personal Data at Correla’s own expense as soon as possible.
  2. any accidental, unauthorised or unlawful processing of the Personal Data; or
  3. any Personal Data Breach.

Where Correla becomes aware of (a), (b) and/or (c) above, Correla will, without undue delay, also provide You with the following written information:

  1. description of the nature of (a), (b) and/or (c), including the categories of in-scope Personal Data and approximate number of both Data Subjects and the Personal Data records concerned;
  2. the likely consequences; and
  3. a description of the measures taken or proposed to be taken to address (a), (b) and/or (c), including measures to mitigate Our possible adverse effects.

Promptly following any accidental, unauthorised or unlawful Personal Data processing or Personal Data Breach, the parties will co-ordinate with each other to investigate the matter. Further, Correla will reasonably co-operate with You in Your handling of the matter, including but not limited to:

  1. assisting with any investigation;
  2. providing You with physical access, where possible, to any facilities and operations affected;
  3. facilitating interviews with Correla’s employees, former employees and others involved in the matter including, but not limited to, Correla’s officers and directors;
  4. making available all relevant records, logs, files, data reporting and other materials required to comply with all Data Protection Legislation or as otherwise reasonably required by You; and
  5. taking reasonable and prompt steps to mitigate the effects and to minimise any damage resulting from the Personal Data Breach or accidental, unauthorised or unlawful Personal Data processing.

Correla will not inform any third-party of any accidental, unauthorised or unlawful processing of all or part of the Personal Data and/or a Personal Data Breach without first obtaining Your written consent, except when required to do so by domestic law.

Correla agrees that You have the sole right to determine:

  1. whether to provide notice of the accidental, unauthorised or unlawful processing and/or the Personal Data Breach to any Data Subjects, the Commissioner, other in-scope regulators, law enforcement agencies or others, as required by law or regulation or in Your discretion, including the contents and delivery method of the notice; and
  2. whether to offer any type of remedy to affected Data Subjects, including the nature and extent of such remedy.

Cross-border transfers of personal data

Correla (and any of our subcontractors) must not transfer or otherwise process the Personal Data outside the UK or EEA without obtaining Your prior written consent.

Subcontractors

Correla may only authorise a third-party (subcontractor) to process the Personal Data if:

  1. You are provided with an opportunity to object to the appointment of each subcontractor within 10 working days after Correla supplies You with full details in writing regarding such subcontractor;
  2. Correla enters into a written contract with the subcontractor that contains terms substantially the same as those set out in this Schedule, in particular, in relation to requiring appropriate technical and organisational data security measures; and
  3. Correla maintains control over all of the Personal Data it entrusts to the subcontractor.

Those subcontractors approved as at the commencement of this Agreement are as set out in ANNEX A. Correla must list all approved subcontractors in Annex A and include any subcontractor's name and location.

Where the subcontractor fails to fulfil its obligations under the written agreement with Correla which contains terms substantially the same as those set out in this Schedule, Correla remains fully liable to You for the subcontractor's performance of its agreement obligations.

The parties agree that Correla will be deemed to control legally any Personal Data controlled practically by or in the possession of Correla’s subcontractors.

Complaints, data subject requests and third-party rights

Correla must take such technical and organisational measures as may be appropriate, and promptly provide such information to You as You may reasonably require, to enable You to comply with:

  1. the rights of Data Subjects under the Data Protection Legislation, including, but not limited to, subject access rights, the rights to rectify, port and erase personal data, object to the processing and automated processing of personal data, and restrict the processing of personal data; and
  2. information or assessment notices served on You by the Commissioner under the Data Protection Legislation.

Correla must notify You without undue delay in writing if Correla receives any complaint, notice or communication that relates directly or indirectly to the processing of the Personal Data or to either party's compliance with the Data Protection Legislation.

Correla must notify You within 5 working days if it receives a request from a Data Subject for access to their Personal Data or to exercise any of their other rights under the Data Protection Legislation.

Correla will give You its full co-operation and assistance in responding to any complaint, notice, communication or Data Subject request.

Correla must not disclose the Personal Data to any Data Subject or to a third-party other than in accordance with Your written instructions, or as required by domestic law.

Term and termination

This Schedule will remain in full force and effect so long as the Agreement remains in effect (the “Term”).

Any provision of this Schedule that expressly or by implication should come into or continue in force on or after termination of the Agreement in order to protect the Personal Data will remain in full force and effect.

If a change in any Data Protection Legislation prevents either party from fulfilling all or part of its obligations pursuant to the Agreement, the parties may agree to suspend the processing of the Personal Data until that processing complies with the new requirements. If the parties are unable to bring the Personal Data processing into compliance with the Data Protection Legislation within 10 working days, either party may terminate the Agreement on not less than 5 working days on written notice to the other party.

Data return and destruction

At Your request, Correla will give You, or a third-party nominated in writing by You, a copy of or access to all or part of the Personal Data in Correla’s possession or control in the format and on the media reasonably specified by You.

On termination of the Agreement for any reason or expiry of its term, Correla will securely delete or destroy or, if directed in writing by You, return and not retain, all or any of the Personal Data related to the Agreement in Correla’s possession or control.

If any law, regulation, or government or regulatory body requires Correla to retain any documents, materials or Personal Data that Correla would otherwise be required to return or destroy, Correla will notify You in writing of that retention requirement, giving details of the documents, materials or Personal Data that it must retain, the legal basis for such retention, and establishing a specific timeline for deletion or destruction once the retention requirement ends.

Records

Correla will keep detailed, accurate and up-to-date written records regarding any processing of the Personal Data, including but not limited to, the access, control and security of the Personal Data, the processing purposes, categories of processing, and a general description of the technical and organisational security measures referred to in 5.1 (“Records”).

Correla will ensure that the Records are sufficient to enable You to verify Correla’s compliance with its obligations under this Schedule and the Data Protection Legislation and Correla will provide You with copies of the Records upon request.

Audit

Correla will permit You and Your third-party representatives to audit its compliance with this Schedule’s obligations, on at least 60 days' notice, during the Term. Any audit will take place no more than once per year, except where a breach has been identified in which case further follow up audits will be permitted until the breach is remedied. Correla will give You and Your third-party representatives all reasonable assistance to conduct such audits. The assistance may include,:

  1. Reasonable physical access to, remote electronic access to, and copies of the Records and any other information held at Correla’s premises or on systems storing the Personal Data;
  2. access to and meetings with any of Correla’s personnel reasonably necessary to provide all explanations and perform the audit effectively; and
  3. inspection of all Records and the infrastructure, electronic data or systems, facilities, equipment or application software used to process the Personal Data.

If a Personal Data Breach occurs or is occurring, or Correla becomes aware of a breach of any of its obligations under this Schedule or any of the Data Protection Legislation, Correla will:

  1. promptly conduct its own audit to determine the cause;
  2. produce a written report that includes detailed plans to remedy any deficiencies identified by the audit;
  3. provide You with a copy of the written audit report; and
  4. remedy any deficiencies identified by the audit.

Notice

Any notice given to a party under or in connection with this Schedule must be in writing and delivered to the individual as identified by each party to the other from time to time.

16.1 does not apply to the service of any proceedings or other documents in any legal action or, where applicable, any arbitration or other method of dispute resolution.